Showing posts with label e-mail. Show all posts
Showing posts with label e-mail. Show all posts

Monday, March 4, 2013

The Daily Chronicle




By Mark W. Danielson

Once upon a time, newspapers were a primary source of information frequently titled The [name your city] Chronicle or The [name your city] Times.  But with changing times, many newspapers are also chronicled in e-format.  A side benefit is our own lives are now documented through the social media.  

Now before anyone gets upset, mull over the positive side to this.  Thanks to the social media, we now have a continuous record of how we lived our day, thus in a very real sense our e-mail, text messages, and tweets have created an unedited autobiography in more detail than we ever imagined.  Assuming you don’t delete these e-mail, one day your kids might actually gain a sense of who you were and why you made your decisions.  Of course, if you have things you don’t want them to see, you had better password protect them or delete them.

I have written before about my only link to my globetrotting Indiana Jones photo/journalist grandfather is his writing.  Without Maynard Owen Williams’ written text, I would never have known that he dined with Laurence of Arabia or that he was among the first to enter the newly discovered King Tut’s tomb.  Granted, most of us lead far less exciting lives, but through e-mail we at least leave a record. 

For years I tried to get my father to write his autobiography, and in recent years he actually did work on it, but as with most people he passed before ever completing it.  Still, I have a daily chronicle from the daily e-mails we exchanged over the last fifteen years and that is far better than nothing.

Recently I decided it was time to trade e-mails for storage space, but I wanted to permanently preserve my conversations with my father.  To do this I opened a Word document and then starting with the oldest e-mail, copied and pasted its contents, backed it up with a flash drive, and then deleted it.  The process was tedious and slowed even more when I included photos I had attached to the e-mail, but since these photos were referenced in the text it was necessary.  To do this I had to first view it, save it, call up the saved photo, copy it, and finally paste it into the Word document. 

In the end my unedited chronicle totaled 652 pages and over 347 thousand words, which equates to three long novels, or four to six novellas.  Now I have a good record of my father’s and my daily lives preserving many priceless memories.  At some point I will edit this document and save the posterity-worthy pearls.  Most likely, I can narrow it down to the size of a single novel.  In the meantime, I will leave it for a rainy day when I want to reflect on my father’s wisdom and that is indeed something to look forward to.

Wednesday, October 6, 2010

Back It Up!


By Mark W. Danielson

Ever lose a computer document? I have, and there’s nothing more frustrating. Computers pretend to be our friends, but only with a snake’s emotion. They obey because they have to, then out of the blue, self-destruct. Suddenly, your masterpiece and your sanity vanish. To prevent this, I offer these pearls:

First and foremost, whenever you begin a document, save it. That should start with the document’s title. From there on, constantly save the document. Write a paragraph, hit Save. Write another paragraph, hit Save again. Repeat this pattern until you type, “The End.” Of course, none of this matters if your computer crashes. That’s why you need external backups.

External hard drives are great, but they’re not always automatic. Ideally, you should buy an external hard drive that’s big enough to hold all of your computer’s documents and photos. That way, if your computer crashes you can re-load all your stored data onto your replacement computer or hard drive. These days, a 500 GB external hard drive costs around a hundred bucks. Lose one manuscript in a computer crash and you’ll wonder why you never bought one.

Flash drives are equally wonderful, and the cost keeps coming down. I just purchased a 16 GB Toshiba flash drive for 40 bucks at Office Max. That’s a lot of memory in a two inch accessory. Plug it into the USB and you’re set.

The problem with computers is they have a limited number of USB ports, so if your printer and external mouse are plugged into a two-port laptop, there isn’t room for an external hard drive or flash drive. Now, you must sacrifice the mouse or a printer to save your work. Interestingly, as much as people hate mice in their houses, it’s the printer that usually goes. Anything for a back-up, right?

But let’s say you’re on the road or you can’t find your flash drive and you still want to back things up. That’s easy, too. Just e-mail it to yourself and it will be there whenever you need it.

Now here’s the thing -- I wrote this in Word without any external back-up plugged in. Why? Because I was too lazy, even though my external hard drive and flash drives are sitting in front of me. I’ll be doing that real soon, though. Sound familiar? Thought so. Be forewarned, computer crashes happen, and the price of external memory has never been cheaper. The cost of losing one’s sanity? Immeasurable. The excuse for losing one's memory? There is none.